Hiring a Temporary Staff Member

Temporary staff can be hired through Apple One (the University's staffing service), or directly.  Temporary staff are not eligible for University benefits and cannot be current graduate or undergraduate students at the University of Pennsylania.

Hiring Temporary Staff via Apple One:

  1. Contact your department's Business Administrator to discuss your need for temporary staff.

  2. Complete a PIQ for Temporary Staff.

  3. Contact Apple One http://www.appleone.com/.

Hiring Temporary Staff directly:

  1. Contact your department's Business Administrator to discuss your intentions to hire a temporary staff.

  2. Complete a PIQ for Temporary Staff for new positions.

  3. Review PIQ with PAA HR to determine appropriate salary.

  4. When you are ready to hire a candidate, complete the following steps:

Step 1: Candidate completes temporary staff application.

Step 2: Complete Temporary Staff Offer Letter; revise as needed, sign, copy, and give original to new staff member.

Step 3: Inform your Payroll Administrator of the new hire by e-mail and include the following information:

  1. Name of hire

  2. NEW The individual who reviews the Social Security card should complete and submit a “Verification of Social Security Card” form, found on the Human Resources (Click Here)

  3. Start date and End date of position

  4. Hourly Rate

  5. Type of hire (Federal Student Worker, Student Worker, or Temp.)

  6. If new hire is new to the university or has worked for the university previously.

Have new hire complete the following paperwork

Rehires: If you are rehiring an individual who has already work at the University as temporary staff or a student worker position, forward the following documentation to the payroll administrator:

New Hires: If the individual is new to the University, have the new hire complete the following information and send the signed offer letter and forms to the department's Payroll Administrator.