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Following the verbal accept, TA processes the offer in WorkDay. This step provides the new hire their official offer documents in WorkDay and gets the hiring process started.  

  • Candidate receives document and electronically acknowledges. 
  • Once they have done that, the background check is initiated via our vendor HireRight. 
  • Candidates receive an email directly from HireRight. 
  • Your recruiter provides regular updates on progress. Should a background check not be complete prior to Friday before the new hire’s first day, we will need to adjust their start date. 

All staff, faculty, students, and volunteers who have direct contact with minors on a regular basis must undergo a series of background checks required by the State of Pennsylvania. This includes all staff running summer programs/camps involving interaction with minors. Please see the full Protecting Minors on Campus Policy

Once the background check is finalized, the new hire will receive information on completing new hire paperwork with Onboard@Penn along with instructions for setting up their PennKey. Once the worker has set up their PennKey and password, they will receive an email from Workday with instructions on how to log into Workday and view their Onboarding tasks. It may take up to two hours for the worker to be able to log into Workday after setting up their PennKey. The new hire should complete their onboarding tasks in Workday before visiting Onboard@Penn.