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Resources for Academic Program Administrators

CIP Code Changes

CIP Code Requests are reviewed two times each year:

  • CIP code changes for upcoming May/August and all future graduates must be submitted by November 15.
  • CIP code changes for upcoming December and all future graduates must be submitted by June 15.

CIP Code Change Process

  • As of June 2023, CIP Code changes must be requested and processed via Curriculum Manager
  • Your department or graduate group will be notified once the CIP code addition request is approved by the Vice Provost for Education.
  • The University Registrar, ISSS, Graduate Degrees Office, and Institutional Research will be copied on that communication so the change can be implemented. Expect that implementation will take 8-10 weeks.
  • CIP code changes will be applied to currently enrolled students and all future students.
Course Fee Requests

Starting in the fall of 2017, the University of Pennsylvania eliminated fees (fees charged to students through the University Bursar for enrolling in a course) for undergraduate courses except for special cases such as experiential-learning courses.

In order to charge a course fee through the Bursar, departments and programs must receive the approval of their school Dean and the Vice Provost for Education. Once the department chair and Dean of the school have approved a request to charge a course fee, please fill out this form to request approval by the Vice Provost for Education. You should hear back from the Office of the Vice Provost for Education by email within seven business days after submitting the form.

For questions about this process, please contact the Office of the Vice Provost for Education at or the Office of the University Registrar at

Course fee request form submission deadlines:

  • January 15 for fees proposed to go in to effect for the summer terms or fall semester.
  • September 1 for fees proposed to go in to effect for the spring semester.
Guidelines for Absences Due to Varsity Sports Competition

There may be times throughout the term when a student athlete misses a class meeting due to travel and participation in intercollegiate varsity athletic competition. In such a case, the student athletes are expected to use the Course Action Notice system to report a class absence in advance of the athletic competition, selecting “varsity athletic competition” as the reason.

In recognition of student athletes’ official representation of the University in intercollegiate varsity athletics, course instructors are expected to offer varsity athletes involved in intercollegiate competitions the same class absence and make-up policies for in-class exams, quizzes, and assignments they offer to other students who cannot avoid missing class meetings. Note that this expectation does not apply to student athletes who miss class to participate in practice or intrasquad scrimmages.

The schedule of competitions for all Penn intercollegiate varsity athletic teams is available at