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Additional Pay Requests

Additional Pay Requests

Additional pay includes allowances, one-time payments, period activity pay, and temporary increases to hourly rates/salaries.

As of January 1, 2023, all Provost staff submitting requests for additional pay are required to complete the Additional Work Approval Form in advance of agreeing to do any additional work.  This completed form should be shared with the paying department to attach to their Workday request, which routes to HR and then to your budget team. 

Note: Workday requests submitted without forms attached will be returned for revisions, which may cause payment delays.

Acting Rate Requests

Acting Rates are considered when a staff member will temporarily assume major responsibility for the duties of a vacant position in a grade profile higher than that of his/her current position. Such assumed responsibility is usually in addition to his/her primary job responsibilities. The Acting Rate is determined by Human Resources in accordance with the extra duties performed; however, it may not exceed 10% of the staff member’s current annual salary/hourly rate. Exceptions require review and approval by the Executive Director of Human Resources. Acting Rates may last no longer than six months and may not extend beyond the end of the current fiscal year. They end when the vacant position is filled, or when the staff member is no longer performing the additional responsibilities, whichever is first.

Whenever possible, Acting Rate requests should be submitted in advance of the vacancy; additional work should not be performed until the Acting Rate is approved.

If a department would like to request an Acting Rate for a staff member, the request must be submitted through the Acting Rate form.

For the full policy, please visit Additional Pay (formerly Extra Compensation)