All Provost Centers use Onboard@Penn to provide consistent, efficient, and friendly first-day services for new hires. Onboard@Penn provides details on new hire paperwork (W-4, I-9, etc.) and other onboarding processes.
Onboarding is a concurrent not consecutive process! While the hiring processes are underway, stay connected with your new employee.
- Provide the first day details; discuss their schedule and any upcoming meetings or events they can expect to attend once they join.
- Plan their onboarding schedule; identify a buddy within the department.
- Ensure workspace and IT equipment are prepared in advance.
- Schedule regular check-ins.
Please reference the following resources to help you and your new hire ensure a smooth onboarding experience.
New Employee Onboarding Checklist.pdf – Once the new hire has signed their offer letter on Workday, they will be sent a checklist outlining the onboarding tasks that will need to be completed before their first day and on their first day.
Manager Checklist.pdf– Once the new hire has signed their offer letter on Workday, your recruiter will send you a checklist outlining the important onboarding tasks that you will need to complete before the new hire’s first day and on their first day.
Welcome Email to New Hire (Template).pdf – Once your recruiter informs you that the new hire’s background check has been completed you may use this email template to welcome your new hire to Penn and provide important first day instructions.
Welcome Email to Department (Template).pdf – On your new hire’s first day you may use this email template to inform your department about your new hire and welcome them to the team.