Resources for Administrators

• Academic Calendar

• My Trips International Travel Registry

• Helping Students: Who Can I Call?

• Penn Violence Prevention Resources for Faculty & Staff

• Resources for Sexual Violence, Relationship Violence, and Stalking

• Use Penn eForms to request access to administrative systems for Graduate Groups, Graduate Admissions, and Data Warehouse resources 

• Academic Rules for PhD Programs and Research Master's Programs

• PhD Tuition Policy

• Penn Graduate Forms 

• Faculty Handbook

• Graduation Calendar for PhD, AM, MS, and professional degrees in SAS and SEAS

• Guide to Graduate Student & Post-Doctoral Appointments

• Dissertation Resources

• Academic Reports Access

• Graduate Admissions Access

• Graduate Group Review Protocols for Schools

• Academic Planning Worksheets Access

• Organization and Responsibilities of Graduate Groups

• Appointment, Reappointment, and Responsibilities of Graduate Group Chairs 

• Degree Candidate System (review PhD degree candidates)

• Family Friendly Policies for PhD students

• Insurance Subsidies and Grants

• Career Tracker (tracking PhD alumni placement)

CIP Code Requests are reviewed two times each year:

• CIP code changes for May/August graduates must be submitted by November 15.

• CIP code changes for December graduates must be submitted by June 15.

CIP Code Addition Request Process

• After faculty in your department or graduate group approve a request for change in CIP codes, fill out this form for final approval by the Vice Provost for Education.

• Your department or graduate group will be notified once the CIP code addition request is approved by the Vice Provost for Education.

• The University Registrar, ISSS, the SAS Grad Division’s Academic Affairs Director, and Institutional Research will be cc’ed on that communication so the change can be implemented. Expect that implementation will take 8-10 weeks.

• CIP code changes will be applied to currently enrolled students and all future students.

Starting in the fall of 2017, the University of Pennsylvania eliminated fees (fees charged to students through the University Bursar for enrolling in a course) for undergraduate courses except for special cases such as experiential-learning courses.

In order to charge a course fee through the Bursar, departments and programs must receive the approval of their school Dean and the Vice Provost for Education. Once the department chair and Dean of the school have approved a request to charge a course fee, please fill out this form to request approval by the Vice Provost for Education. You should hear back from the Office of the Vice Provost for Education by email within seven business days after submitting the form.

For questions about this process, please contact the Office of the Vice Provost for Education at provost-ed@upenn.edu or the Office of the University Registrar at registrar@lists.upenn.edu.

Course fee request form submission deadlines:

• January 15 for fees proposed to go in to effect for the summer terms or fall semester.

• September 1 for fees proposed to go in to effect for the spring semester.