These appointment letter templates are being tweaked on a regular basis as we strive to meet the requirements of the Collective Bargaining Agreement. Please return to this website each time you need to send an appointment letter to get the most up-to-date template. Do not use templates from previous letters as they may not be the most recent.

Please review these instructions before you fill out the templates.

There are 6 appointment letter templates, depending on the status of the job, the student’s degree program, and how the student is paid: 

For Instructional Services Roles:

Appointment Letter for a PhD, EdD, or dual-degree PhD student (JD/PhD, MD/PhD, VMD/PhD) in a Teaching or Other Instructional Support role who is fulfilling a program requirement and therefore doctoral stipend is compensation for the role.

Appointment Letter for a PhD, EdD, or dual-degree PhD student (JD/PhD, MD/PhD, VMD/PhD) in a Teaching or Other Instructional Support role that is not a program requirement and is therefore paid for the appointment independent of any stipend.

Appointment Letter for a master’s (professional or research), or professional degree student in a Teaching or Other Instructional Support role.

For Research Services Roles:

Appointment Letter for a PhD, EdD, or dual-degree PhD student (i.e., JD/PhD, MD/PhD, VMD/PhD) in a research role who is fulfilling a doctoral program requirement and therefore doctoral stipend is compensation for the role.

Appointment Letter for a PhD, EdD, or dual-degree PhD student (i.e., JD/PhD, MD/PhD, VMD/PhD) in a research role that is not a doctoral program requirement and is therefore paid for the appointment independent of any stipend.

Appointment Letter for a master’s (professional or research) or professional degree student in a research role.