Return to Campus
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To return to work on campus, employees and/or HR Analysts must complete the below items. If you have any questions, please contact your Business Administrator or Human Resources Director.
Please remember that all individuals coming to campus for any length of time that have not reported their fully vaccinated status must complete the PennOpen Pass (see below), wear face coverings, continue to practice social distancing, and stay home if you are feeling sick. For additional information, please visit Workplace Resources for COVID-19 Control.
Beginning July 1, use of PennOpen Pass will be required just for employees who have not reported their vaccine status. PennOpen Pass will support testing compliance and daily symptom checking for those individuals, but it will no longer be used to enter campus buildings. Vaccinated individuals should expect to return to pre-pandemic conditions while on campus.
All current faculty, staff, and post-doctoral trainees are required to be fully vaccinated against COVID-19 no later than August 1, 2021. Employees of Penn’s health schools must follow any additional school-specific guidelines.
Vaccinated faculty, staff, and post-docs should enter their vaccination information into Workday by July 1. New hires and those vaccinated after July 1 should update their record as soon as possible. Click here for the Self-Service tip sheet on how to enter vaccine information.
Effective July 1, individuals who have recorded being fully vaccinated against COVID-19 in their Workday record will be exempt from regular Penn Cares screening testing. Individuals who report their vaccination status after July 1 will be exempt thereafter.
We recognize that some individuals will choose not to obtain vaccines for medical and religious reasons, and some may choose not to disclose their vaccine status. Faculty, staff, and post-doctoral trainees who are not fully vaccinated will be required to continue to participate in daily symptom checks on PennOpen Pass and weekly Penn Cares screening testing, as well as to continue to wear masks indoors.
If you will be working on campus more than 50% of your work week, your work contact information must be listed as your campus address. If you work less than 50% of your work week on campus, and your remote work address is outside Philadelphia and was changed to that address as part of the June 1, 2020 Workday change for remote workers, you will not need to make any changes.
This change is not a self-service option in Workday. Your department's Business Administrator is the only one able to change your work address in Workday. Please use this form to submit your work location address change request. You will need to include the following information:
- Penn ID
- Org Number (XXXX)
- Date of Return to Campus
- On-Campus Work Address
HR Analysts: The tip sheet for how to modify an employee's work contact information can be found here. You can also visit the Workday COVID-19 Return to Campus Guide here. This guide was developed to help HR Analysts and individuals paid via Workday identify when a change to work location requires an update to Work Address in Workday.
HR Analysts must update all workers' work address back to their campus address on September 1, 2021, in preparation for resumption of on-campus operations on September 7, 2021.
To return to work on campus, employees and/or HR Analysts must complete specific items. Please visit Return to Campus to review and complete these items.
For up-to-date information and University news and announcements regarding Coronavirus (COVID-19), please visit https://coronavirus.upenn.edu/. Some important items of note include:
- Summer Screening and Symptomatic/Close-Contact Testing
- Faculty, Postdoc, and Staff FAQs
- PennOpen Pass
Penn's Environmental Health and Radiation Safety (EHRS) has prepared safety information and resources for all employees, research labs, and essential employees, including:
- Eating and use of Conference Rooms
- General COVID-19 Workplace Safety - US Occupational Safety & Health Administration (OSHA)
- Precautions: Universal Mask and Cloth Face Covering
Facilities and Real Estate Services (FRES) also has COVID-19 Information on their website including:
- Housekeeping FAQs
- PPE and Disinfectant Procurement Guidelines
- Mechanical/Electronic/Plumbing/HVAC Systems
Transportation and Parking has updated information including:
- Ridership Requirements for Penn Transit
- New Parking Options
- WageWorks Commuter Parking Card for as needed parking: https://cms.business-services.upenn.edu/transportation/permits-passes/parking-permits/wageworks-commuter-parking-card.html
- LUCY route information
Penn Sustainability has Sustainability Tips for returning to campus, covering commuting options, purchasing practices, and waste practices. Learn more about sustainability at Pennby visiting: sustainability.upenn.edu
Employee Assistance Program (EAP) (PennKey required) is available for free, confidential, 24/7 counseling and referral services for personal and professional life issues
Wondering what is currently open around campus? Shops at Penn has a list of restaurants and businesses open for you to visit when you return.
If you have any questions, please reach out to your Human Resources Director.