Faculty Affairs Companion Project

What is the Faculty Affairs Companion Project?

What is the Faculty Affairs Companion Project?

The Faculty Affairs (FA) Companion Project is part of Penn’s Human Capital Management initiative, the University-wide initiative to improve how we manage the broad range of human resources, payroll, and related processes. The Companion Project will implement a new system to manage faculty recruiting, appointments, reviews, and promotions (using the Interfolio Faculty Information System), while streamlining and documenting the processes required to support the faculty lifecycle.


The Companion Project will simplify processes and enable more efficient and informed decision-making in faculty recruiting, appointments, reappointments, and promotions.

The objectives of the project are to:

  • Promote consistency and transparency in faculty affairs processes
  • Leverage technology to make hiring, appointment, post-hire promotion, and tenure processes more efficient
  • Establish and maintain a single system of record for all academic worker data
  • Reduce the need for “shadow” systems in schools
  • Implement a strategic technology platform while retiring dated systems

What Is Interfolio?

Interfolio is a faculty information system that provides a full suite of faculty-focused technology to support every stage of the faculty lifecycle, from hiring through tenure.

Modules being implemented for Phase 1 of the Penn FA Companion Project include:

  • Faculty Search - supports posting creation, job application submission, committee review, and applicant selection
  • Reviews, Promotions, and Tenure - supports the collection of review materials and approval workflows for appointments, reappointments, promotion, and tenure cases
  • Dossier - provides an online platform for faculty to collect and curate scholarly materials, as well as for requesting and receiving confidential letters of recommendation. 

Future Implementation:

  • Faculty180 is an online platform for faculty activity reporting which enables faculty to collect materials and actively curate scholarship, research, teaching, service, and professional activity over the lifetime of their scholarly career. Implementation planning for this module will begin in late 2019.

More Information about Interfolio Products:

Project News

For recent communications about the project, please visit:

March 1, 2019:

Dossier is now available for all faculty members across campus to access using their PennKey. To access your account, select sign-in with Partner Institution on the Dossier website.

If you have used Dossier previously with a personal e-mail address, this article shows how you can merge your two accounts. 

For more information about how to use your Dossier account, Interfolio has a great online help center and their Scholar Services can help answer your technical questions by email, phone, Facebook, or Twitter.


For Frequently Asked Questions about the project, please visit:

If you have questions or comments - or would like to be added to the Faculty Affairs Companion Project listserv to receive email updates - contact the Faculty Affairs Project Team at:

Members of the project team are available for forums that provide an overview of the project and answer the questions of individual schools or departments. Contact the Faculty Affairs Project Team at:

Here is the timeline for the project's implementation:

    • interfolio implementation timeline