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Poster Policy

Posting Notices in Outdoor Areas

1. Groups should restrict posters to kiosks.

2. Each activity will be limited to two posters per kiosk per event.

3. No poster or notice may be larger than 14” x 17”.

4. All activities found in violation of these policies will pay a fine of at least $1.00 per poster.

5. Mounting of posters or use of paint on walls, sidewalks, trees, benches, or other surfaces not intended for posting is prohibited. Posting of notices with adhesives which damage surfaces also is prohibited. The cost of removal of this type of publicity will automatically be charged to the group and/or individuals who posted said publicity.

Posting Of Notices in Indoor Areas

1. Posters may only be placed in those areas designated for posting.

2. Groups wishing to mount posters in University buildings should contact the appropriate building administrator’s office to ascertain the proper locations for posters.

Sanctions

Groups failing to adhere to the poster policy may be denied use of funds allocated to them by the Activities Council and/or be denied further use of University facilities until such time as corrective action is taken and payment for damages, if any, is received.

All fines will go into the budget of the Student Activities Council.

Policy for Locust Walk Banners

Any University group or organization may reserve one of 15 locations and sets of poles for banner display along Locust Walk between 36th & 37th Streets.
Reservations may be made in the Office of Student Life (OSL), 200 Houston Hall, as early as Friday at 12:00 PM of the week prior to the week of the actual reservation. Poles and locations may be reserved for a maximum of one week after which the reservation must be made again for the next week.

     • A diagram illustrating the location of sleeves along Locust Walk (into which the reserved      poles are placed) is located on the wall in the reception area of the OSL.

     • The sign-up sheet, requesting the name of the reserving group, person making the      reservation’s name and phone number, will be posted below the diagram.

     • Reserved poles may be picked up in the OSL beginning Monday morning at 9:00 AM of the      week for which the reservation is made.

     • At the time the poles are picked up, a cash deposit of $25.00 must be made. This deposit will      be returned to the reserving group when the poles are returned to the OSL at the end of the      reservation period.

FAILURE TO RETURN RESERVED POLES BY THE END OF THE RESERVATION PERIOD (FRIDAY AFTERNOON AT 4:00 PM OF THE WEEK FOR WHICH THE RESERVATION WAS MADE), RETURN OF DAMAGED POLES, AND/OR FAILURE TO RETURN POLES BECAUSE THEY WERE LOST OR STOLEN WILL RESULT IN FORFEITURE OF THE $25.00 SECURITY DEPOSIT AND AN AUTOMATIC $100 FINE TAKEN FROM THE ORGANIZATION’S UNIVERSITY ACCOUNT. Poles still need to be returned even if the deposit is forfeited.

Any poles found in sleeves that have not been reserved ahead of time , or for which there is no deposit on record, will be removed. The deposit will not be returned.

If a group fails to return its poles ONCE in one year, it forfeits all rights to use the poles for four academic months from the day the poles were due.
Poles and the spaces in which to place them are the only things obtainable through the OSL. Neither twine, string, rope, tape, scissors, ladders nor any other materials will be provided. Such items must be provided by the reserving groups.

Facilities Services personnel have been authorized to remove any banners hung in unauthorized locations, i.e. any location unmarked on the schematic diagram mentioned previously in this document and/or the absence of the use of University provided poles.

Failure to abide by any of the guidelines listed in this policy may result in the loss of a group’s permission to reserve poles and locations on Locust Walk for the balance of the academic year.

Office of College Houses and Academic Services Poster Policy (adopted January 1999)

This policy covers posting within the College Houses. Posting elsewhere in the University is covered by the University Poster Policy. Leafleting and soliciting are prohibited within residences. In all cases, this policy will be implemented within the framework and spirit of the Code of Student Conduct, which defines the general rights and responsibilities of student citizenship in the Penn community, and where appropriate, the Charter of the University of Pennsylvania Student Disciplinary System, which sets forth the processes for disciplinary action against students. Pursuant to the Code of Student Conduct (Sec. III.d), “the content of student speech or expression is not by itself a basis for disciplinary action,” and no posters shall be prohibited or restricted solely on the basis of their content, except when they may violate other applicable laws or regulations.

Location

Posting within a College House is permitted only in places designated by that College House. Places that may be designated by a College House include, but are not limited to, bulletin boards, kiosks, specific wall areas. Persons posting posters are responsible for knowing what areas are designated for posting.

Certain areas may be reserved for postings by residential staff. Persons other than residential staff may not post in these areas.

In no case will posting be permitted on surfaces that will be damaged by posting or in manners that create hazards. This includes, but is not limited to, fire doors, fire extinguisher cabinets, and undesignated walls.

Approval

Posting within the College Houses is intended as a means of intrahouse communication, primarily from staff to residents and among residents. At the discretion of the office of College Houses and Academic Services or of the specific College House in which a designated posting area is located, posters may be posted by other persons. All posters must clearly state the name of a recognized campus organization or program and must be approved prior to posting either by the office of College Houses and Academic Services or by the Faculty Master or House Dean of the specific College House.
Persons seeking approval of a poster must provide an actual example of the poster, accurate in size and color, to the office of College Houses and Academic Services or to the Faculty Master or House Dean from whom approval is sought.

Posting

Unless specifically permitted, posters may be posted for no longer than two weeks.

New postings may not cover any portion of an already posted poster that is less than two weeks old.

Unless specifically permitted, no more than two copies of a poster may be posted in the same designated posting area.

Removal and Sanctions

Unauthorized posters and posters posted outside of a designated posting area may, at the discretion of residential staff, be removed.
Repeated violation of this policy may be referred to the appropriate office for disciplinary action.

(Source: College Houses & Academic Services, January 1999)