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FAQs

May I go up for tenure or promotion in my terminal year?

Effective February 2015, terminal year promotion or tenure reviews are no longer permitted or encouraged as a routine alternative to mandatory review year review.  All faculty members will  be reviewed in their designated mandatory review years. Rare exceptions may be made, but require the advanced approval, normally  prior to the mandatory review year, of both the faculty member's Dean and the Provost. Extensions of the probationary period for new children, medical problems and other special situations will be granted as in the past. Where terminal year review is approved, approval does not foretell or guarantee success.

Click here for the Policy on the Tenure System

Click here for the Policy on Academic Appointments and Promotions.

What role do faculty play in the appointments of senior faculty administrators?

Faculty are typically represented on the consultative committees for the appointments of deans and University-wide administrators.  For dean searches, Schools nominate specific faculty members to the President for appointment to the consultative committee. 

Click here for the Policy on Consultation Procedures for the Appointment and Reappointment of Deans and University-wide Administrators

What is the role of the department in appointments and promotions?

Appointments and promotions are initiated in departments (or Schools, if the School has no departments).  Faculty members with a rank equal or equivalent to the rank of the proposed appointment or promotion are eligible to vote.  Only faculty members with tenure may vote on cases of faculty members proposed for tenure. 

Click here for the Policy on Academic Appointments and Promotions.

Can I be tenured at Penn if I am not a permanent resident of the United States?

No.  Only permanent residents or citizens of the United States can receive tenure at Penn.  It is possible to serve initially on the Penn faculty with a non-immigrant visa and then be tenured upon receipt of permanent residency status.  

Click here for the Policy on Appointment of Non-U.S. Personnel

Can my tenure clock be extended?

A faculty member can have his or her tenure clock extended due to a new child, a catastrophic event, a serious health condition, or the caregiving of another with a serious health condition.  Extensions are not granted for government service or fellowships. 

Click here for the Policy on Extension of Probationary Periods.

What are the policies for the parent of a new child?

A faculty member may be entitled to tenure-track extension and teaching relief upon the birth of, adoption of, or initiation of a foster care relationship with a child.  Short-term Disability Leave and Family Medical Leave may also be available to faculty members as employees of the University; faculty members are advised to consult Human Resources about these benefits.

Click here for the Policy on Extension of Probationary Periods.

Click here for the Faculty Parental Policy.

Can I take a leave of absence before my first reappointment?

It is possible but not expected for a faculty member to take a leave before the first reappointment.  If a faculty member on a term appointment is granted a scholarly leave, the leave will be counted as part of the time accumulated toward tenure, unless the formal action approving the leave expressly provides otherwise. 

Click here for the Policy on Faculty Leaves of Absence.

Under what circumstances can I take a leave of absence from Penn?

Faculty members may take scholarly leave (sabbatical); leaves for employment at other institutions, agencies, or firms; reductions in duties; and leaves for various personal circumstances. 

Click here for the Policy on Faculty Leaves of Absence

How do I take a sabbatical leave?

Sabbatical leaves with pay are available to standing faculty members and certain other categories of faculty.  Faculty members can apply for sabbaticals through their departments or Schools.  Sabbatical requests must be approved by the Office of the Provost.  Faculty are generally eligible for leaves of one semester at full pay or one year at half pay, although shorter sabbaticals may be permitted for otherwise eligible faculty.

Click here for the Policy on Faculty Leaves of Absence

What is Penn’s policy on conflicts of interest?

Faculty are asked to report each year on their extramural activities. Outside employment may violate Penn’s conflict of interest policy, as may teaching online courses not offered through Coursera. 

Click here for the Policy on Conflicts of Interest

What is Penn’s policy on misconduct in research?

What is Penn’s policy on copyright protection?

The Penn Libraries offer an overview of Copyright Basics, as well as an FAQ on Copyright Issues.

Who owns my inventions?

The University generally owns inventions and associated materials that are conceived or reduced to practice in the course of employment at the University or with a substantial use of University resources.  The University’s copyright policy describes applicable rules for copyrightable works. In some cases, the terms of a sponsored research agreement may affect ownership. Please contact PCI for advice on specific cases; details of Penn’s policy on ownership can be found in the patent policy.

How do I file a grievance?

The Deans, the Ombudsman and the Vice Provost for Faculty may be able to help faculty resolve serious conflicts related to employment at Penn. A faculty member who wishes to file a formal grievance should follow the procedures described in Section II.E.12 of the Faculty Handbook.  

What benefits are available to retired faculty?

The Office of the Provost publishes a comprehensive brochure on benefits available to retired faculty at Penn.  Faculty nearing retirement age are also invited to visit the Office of Human Resources to learn more about the many benefits enjoyed by retirees. 

Click here for the University’s Retirement Policy.  

Under what circumstances can I use an “emeritus” title post-retirement?

Emeritus status is conferred upon Professors and Associate Professors in the Standing Faculty and upon Standing Faculty-Clinician Educators at the time of retirement.  Retiring standing faculty members have the option of using or not using the modifier “Emeritus.”  Those who retire from administrative or non-standing faculty positions may not use the emeritus modifier (e.g., “emeritus dean” or “emeritus department chair”).   

Click here for the Policy on Emeritus Faculty