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Finance

Welcome to the Provost Administrative Affairs Finance page.  The information here will answer frequently asked questions, and help you to determine the appropriate procedures for payments and reimbursements.  If you have further questions, please contact your business administrator (ADD LINK).


Coursera Business Process

The Coursera Business Process memo outlines the process to pay for expenses related to the development and offering of courses on the Coursera platform.  These are courses that originate from Penn faculty and are offered online as Massively Open Online Courses, or MOOCs.

Please contact Open Learning with an questions regarding this process.  For more information, please see the Open Learning website.

PDA Forms; Requests for Payments

Below are some helpful answers to basic questions about PDA Forms. Click here for more details on PDA Forms. Please contact your Business Administrator with any additional questions.

When do I use a PDA Form?

C-368 IDS:  Request for Payment/Reimbursement other than Travel to Individuals.  Individuals without vendor numbers need to include a W-9 Form.

C-368 AP:  Request for Payment/Reimbursement other than Travel to Foreign Corporations and Foreign Drafts.  Corporations without vendor numbers need to include a W-9 form.

C-368 AP:  Request for Payment/Reimbursement other than Travel to Foreign Corporations and Foreign Drafts.  Corporations without vendor numbers need to include a W-9 form.

C-1:  Travel and Entertainment Expense Report.  All T&E forms need the signature of a Higher Level Approver. This is usually the direct supervisor of the person requesting reimbursement.

C-1A:  Travel and Entertainment Expense Report.  Meal Reimbursements for more than one person must include a C-1A form.

C-12:  Independent Contractor Determination and Certification.  To determine whether an individual (without a Taxpayer Identification No) providing services to Penn is an independent contractor under IRS guidelines. Form must be submitted with a W-9 and Contract for services rendered.

W-9:  Request for Taxpayer Identification Number and Certification.  Must be included with C-368 for individuals/coporations that do not have a vendor number.

Where do I find the account number for a PDA Form?

Contact your Business Administrator for the account number.

Where do I submit my forms?

All forms are submitted to your Business Administrator.

What is a vendor number and where do I find it?

A vendor/supplier number is a unique identifier for University qualified contractors.  Click here for the Approved Supplier List and vendor numbers.

How long does it take for a supplier to receive payment?

Suppliers should receive payment within 4-6 weeks after the invoice and forms have been submitted to Accounts Payable. To expedite payment, submit invoices and PDA Forms to your business office as soon as possible.

How long does it take to receive a reimbursement?

It usually takes 4-6 weeks for a non-affiliate vendor/supplier to receive reimbursement from Accounts Payable or the Travel Office.  Affiliates of the university should receive reimbursement within 2 weeks of final approval via Concur.

CURRENT FINANCE DEADLINES

There are no deadlines at this time.